IP Administrator


19 days ago


United Kingdom


London or Cardiff based – hybrid working




11th Dec 2021


Full time


Lewis Silkin


Private practice

Lewis Silkin is a UK top-100 commercial law firm with offices in London, Oxford, Cardiff, Dublin, Belfast, and Hong Kong.

The firm is recognised by clients and industries alike as being distinct: for its deep understanding, insight and advice to creative, innovative and brand-focused businesses; for its market-leading international practice in employment, immigration and reward; and for delivering pragmatic, commercial advice in a refreshingly human way.

With more than 60 partners and 300 staff, the firm is structured around two key divisions, Employment, Immigration & Reward (EIR) and Creators, Makers & Innovators (CMI).

Creators, makers and innovators

The Creators, Makers and Innovators team is made up of leading advisers for creative, innovative and brand-focused businesses, offering a deep understanding of the industry sectors in which clients operate combined with real expertise across a wide range of legal services. 

The Creators, Makers and Innovators division of Lewis Silkin consists of 36 partners and around 65 other specialist lawyers.  

The team’s lawyers have decades of experience both within the creative industries and as legal advisers with in depth knowledge and experience of the many sectors that make up the creative world, including advertising and marketing, entertainment and media, fashion, hospitality, technology, retail and sports. 

The team

We have a substantial IP practice within CMI comprised of over 50 lawyers, Trade Mark and Patent Attorneys and specialist support staff practising in this area. We are recognised in Chambers, Legal 500 and WTR for a number of IP related fields including trade mark filing and prosecution, Patent filing and prosecution, litigation, advertising, brand management, sport and media and entertainment.  
Our client base is varied; from well-known multinationals to start ups, however, much work is focussed on the following sectors: advertising/marketing, retail, fashion, entertainment, technology, automotive and sports.

We are looking for an enthusiastic and hardworking Administrator to join our busy team. 

The successful candidate must have a professional manner and excellent communication and interpersonal skills.  They must enjoy working in a team environment.  They will need to have excellent numerate skills and be highly organised.  They must have a flexible nature and a co-operative and willing attitude

The candidate and prior experience 

Key objectives:

Providing administrative functions and support for the department, and provide support to associates and partners as requested on a day to day basis.

Key duties and responsibilities:

  • Opening new Patent, Trade Mark, Design, and Dispute records on receipt of client or Attorney instructions.
  • Opening corresponding new client and matter records.
  • Opening templates for client/government body as necessary.
  • Entering all deadlines within incoming correspondence.
  • Confirming all deadlines within incoming correspondence/receipts.
  • Running and sharing due date and reminder reporting with Attorneys. 
  • Updating deadline dates with any required changes. 
  • Administrative duties including filing documents and preparing correspondence. 
  • Assisting in the preparing and filing of new applications.
  • Preparing documents for instructing overseas Attorneys.
  • Reporting and invoicing filings, acceptances, publications, and grants. 
  • Preparing outgoing correspondence using standard letter templates.
  • Preparing Intellectual Property Office (IPO) responses for submission.
  • Reporting IPO responses to overseas Attorneys.
  • Attending to changes of name and address records.
  • Attending to simple assignment matters.
  • Assisting with research tasks as required. 

Candidate profile:

This is a challenging role as an IP administrator within a broad Trade Mark and Patent practice.  The successful candidate must have excellent communication skills and enjoy working in an involved team environment.  They must be highly organised and be able to maintain a high attention to detail.  They must have a flexible nature and a co-operative and willing attitude. 

Specialist experience:

Ideally, a successful candidate will have experience as an IP administrator in a previous Patent and/or Trade Mark practice or law firm. Previous experience of Patent and/or Trade Mark docketing would be very beneficial. 

Abilities and desired qualities:

  • Enthusiasm.
  • Excellent eye for detail.
  • Good organisational skills.
  • Ability to communicate at all levels.
  • Ability to meet deadlines and work under pressure.
  • Professional in conduct and appearance.
  • The ability to work overtime when required.

IT skills required:

  • Experience or knowledge of Patent and Trade Mark Docketing Systems would be beneficial.
  • Experience or knowledge of Word, Excel, document management systems and Outlook would be beneficial.

Educational and professional qualifications required:

  • Good grammatical English - at least to GCSE standard or equivalent.

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